Partner Resource Table Information

The 2027 AAIS Main Event brings together Members, Partners, and industry leaders to share insights, explore emerging trends, and strengthen professional relationships. 

To help create a high-quality experience for Members while fostering meaningful engagement opportunities for participating organizations, a limited number of Partner Resource Tables are available by invitation only. They provide dedicated space to connect with Members, share expertise, and showcase relevant solutions. 

This page serves as your central resource for Partner Resource Table participation, including important deadlines, setup and teardown details, shipping instructions, venue information, and other event logistics. 

Thank you for your partnership and support of the AAIS Community. We look forward to seeing you at the Main Event. 

Have any additional questions? Email Events@AAISonline.com or visit our FAQ page.

Key Dates and Times (more details about each below):

  • Now to February 1, 2027: As sponsorships are confirmed, the Member Engagement team will invite select AAIS Partners based on relevance to Member needs and interests to host a Partner Resource Table 

  • February 1: Last day to sign up for a sponsorship 

  • February 12: Deadline to submit Program Guide advertisement artwork, if included with your sponsorship 

  • March 12: Partner Resource Table assignments shared with participating sponsors 

  • March 26: Last day to register for the Main Event and reserve a hotel room at Opal Sol at the discounted group rate, pending availability 

  • March 26: Deadline to submit the Partner Resource Table request form for dedicated power, wired internet, A/V equipment, or other technical needs 

  • March 29: Advance attendee list sent to sponsors 

  • April 14–17: Shipping arrival window 

  • April 18, 9:00 a.m.–9:00 p.m.: Partner Resource Table setup 

  • April 20, 6:00–9:00 p.m.: Partner Resource Table teardown 

Specifications:

  • Partner Resource Tables are 6 feet long and 2½ feet wide (72 inches by 30 inches). Tables will be located immediately outside the main session ballroom. Please scroll to the bottom of this page to view the Partner Resource Table area layout (coming soon). Each table will include two chairs. 

  • Please limit materials and displays to your assigned table area. Floor banners and displays may be placed behind or alongside your table, but please be mindful of neighboring Partner Resource Tables when planning your space. 

  • Electrical outlets are available throughout the area, and wireless internet will be available to all participating sponsors and attendees. If you need dedicated power, high-speed wired internet, or additional electrical services, please complete and submit the Partner Resource Table request form by March 26, 2027. 

  • If you would like to order a laptop, monitor, or other audiovisual equipment for your Partner Resource Table, please complete and submit the Partner Resource Table request form by March 26, 2027. 

Partner Resource Table Assignments:

  • Please refer to the layout at the bottom of the page to locate your assigned Partner Resource Table (coming soon). Each table will be labeled with the participating company’s name. 

Partner Resource Table Setup and Teardown:

  • Partner Resource Table setup will take place from 9:00 a.m. to 9:00 p.m. on Sunday, April 18, 2027. Please plan your team’s arrival based on the amount of time needed to set up your table. Packages shipped to the venue in advance will be placed near or on your assigned Partner Resource Table. 

  • Attendee check-in begins at 3:00 p.m. on Sunday, April 18, 2027. We strongly encourage all participating sponsors to complete setup before check-in begins so your team has the best opportunity to connect with attendees as they arrive.

  • Partner Resource Table teardown may begin at 6:00 p.m. on Tuesday, April 20, 2027. Please do not begin packing or dismantling your table before 6:00 p.m.

Shipping Instructions:

  • The shipping arrival window for materials sent to Opal Sol is Wednesday, April 14, through Saturday, April 17, 2027. Please plan your shipment so that it arrives only during this window. AAIS and Opal Sol are not responsible for lost or damaged packages. We encourage participating sponsors to use a trackable shipping carrier and retain all tracking information.

To ensure proper delivery, include the following information on every box shipped to the hotel:

Wen Tilghman
AAIS Main Event, April 18–20
ATTN: [Sponsor Representative’s Full Name/Company Name]
400 Coronado Drive
Clearwater Beach, FL 33767

  • Packages shipped to the venue in advance will be placed near or on your assigned Partner Resource Table. Each table will be identified with a sign displaying the participating company’s name. Please refer to the table assignment map below for your location. 

Important Notes:

  • Shipments containing more than five boxes may be subject to a box-handling fee. 

  • Participating sponsors are responsible for packing and arranging the return shipment of all materials at the conclusion of the Main Event. 

  • Return shipments must be properly packaged and labeled with complete destination information, including the appropriate shipping account numbers. 

  • Hotel staff will have shipping forms available onsite upon request. Complete the appropriate form if you would like the hotel to coordinate your return shipment. 

  • Opal Sol and AAIS are not responsible for the damage or loss of items left on the premises before, during, or after the AAIS Main Event. 

Partner Resource Table Layout:

We are currently working on assigning the Partner Resource Tables. Please check back soon!